Duties of Officers-Youth Services Community of Interest

Chair

The Chair shall:

  • Preside at all meetings of the Steering Committee and the Community of Interest as a whole.
  • Plan, with the help of the Steering Committee and members, Community of Interest programs and activities.
  • Attend all Community of Interest Council meetings as a voting member.
    • If she/he can not attend a meeting she/he shall designate a Steering Committee member to represent them.
    • At the November MLA Executive Board meeting, the Chair is responsible for providing copies of required archival materials to the MLA Archivist for archiving.
  • Providing the Vice-Chair with the documents necessary for her/him to function as the Community of Interest Chair.
  • Submit the annual report of the Community of Interest to the CIC Chair by December 31.
  • Oversee a committee to promote and manage the Thusnelda Schmidt Fund.
  • Be responsible for coordinating all budget requests to the MLA Executive Board as outlined in Article X and the Conference Local Arrangements committee as outlined in Article X.

1st Vice-Chair

The First Vice-Chair shall:

  • Preside in the absence of the Chair and shall assist with the planning of Community of Interest programs and activities.
  • Head a committee to plan and coordinate the Thusnelda Schmidt Luncheon and the Young Adult Breakfast at the annual Conference.
    • This includes working with the Conference Local Arrangements Committee and submitting funding requests to the YSCI Chair.

2nd Vice-Chair

The Second Vice-Chair shall:

  • Assist the First Vice-Chair in overseeing Community of Interest activities.
  • Be the Community of Interest liaison to the Missouri Association for School Librarians (MASL).
    • This includes attending all MASL meetings and coordinating activities between MLA and MASL.
  • Will head a committee to plan, coordinate and host the Performer’s Showcase at the annual conference.
    • This includes working with the Conference Local Arrangements Committee and submitting funding requests to the YSCI Chair.
  • Serve as a member of the Missouri Building Block Picture Book Award Committee, a permanent committee of the Youth Services Community of Interest, and work with committee officers to implement the goals and guidelines described in the Missouri Building Block Picture Book Award Committee Member Handbook.

Recorder

The Recorder shall:

  • Record all official actions of the Community of Interest, shall keep minutes of all meetings and shall forward a copy of all meeting minutes to the MLA Archivist for archival purposes.
  • Is responsible for oversight of the Community of Interest web site.
    • This includes sending new material to the webmaster and identifying broken links and/or dated material and asking the webmaster to delete it.
  • Be responsible for communication with the CI membership through regular submissions of MO INFO articles and electronic discussion list communications.
  • Provide oversight for Community of Interest publications by working with the Publications Committee to assure accuracy and consistency of publications.
    • She/He will assist in the creation of publications to promote membership recruitment in the Community of Interest and publications to promote programs and workshops of the Community of Interest.

Past Chair

The Past Chair shall:

  • Provide guidance, support and organizational memory.
  • Head a committee to promote and coordinate the Patt Behler Call-to-Conference Award and the Show Me Youth Services Award.
    • This includes working with the Awards Committee and the Conference Coordinating Committee for the management and distribution of the awards.

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