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Images from Missouri
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2002 Conference Theme Program ideas are now being accepted. Questions about possible programs can be addressed to Conference Coordinator Joel Jones of the Kansas City Public Library or MLA Executive Director Jean Ann McCartney. Program Planners
Exhibitors and Vendors Letter to the Exhibitors (MSWord) - or read below Application/Contract for Exhibit Space (MSWord) - or read below
March 27, 2002
Dear Exhibitor:
On behalf of the Missouri Library Association, I invite you to exhibit at our 102nd Annual Conference in Kansas City, Missouri, at the Kansas City Marriott Downtown Hotel, October 2-4, 2002. Exhibits will open at noon on October 2 and close at 2:00 p.m. on October 3. "Changing Faces/Enduring Values" is this year's conference theme. Another Bohley Scholarship Benefit Golf Tournament is being planned for October 1 at a Kansas City golf course. The exhibit fee is $425 due and payable with the application. Each exhibit booth will be 8' x 8', with an 8' back panel and 3' side dividers, and will include an identification sign with company name and booth number. The exhibit area is in the beautiful Meulhbach Tower of the Marriott; exhibits will be located adjacent to the general meeting, banquet, and break out rooms. The conference schedule is arranged to draw attendees to the exhibits. The Grand Opening of the exhibits will take place at 12 Noon on October 2. We shall continue our tradition of hosting two social events in the exhibit hall area. We will again have several periods of "exhibit only" time printed in the conference program. We will also hold several events in the exhibit hall: a prize drawing, recognition of the winner of the friendliest booth award, and a silent auction to benefit the Ronald Bohley Scholarship Fund. Again this year, MLA will be able to provide Internet access through a high-speed data connection. Your booth will connect via 10baseT ethernet, and an RJ45 jack will be placed in your booth for the entire conference for only $100. A minimum of six booths must sign up for this service before July 31, 2002. Enclosed are an application/contract for exhibit space, an exhibit area floor plan, and further descriptive materials. I look forward to your exhibiting with us this year! Check out our new Internet site - www.molib.org - for Corporate Membership information. Corporate members of MLA will be acknowledged in the Conference Program and will receive preference in exhibit booth assignment. For additional information: telephone: 573-449-4627; fax: 573-449-4655; e-mail: jmccartn@mail.more.net. Cordially, Jean Ann McCartney Executive Director Enclosures P.S. Please contact me if you are interested in advertising in the Annual Conference Program!
2002 MISSOURI LIBRARY ASSOCIATION ANNUAL CONFERENCE EXHIBITS
Kansas City Marriott Downtown Hotel Wednesday, October 2, 2002 Muelhbach Tower Exhibit Area 12:00 noon - 6:00 p.m. 200 West 12th Thursday, October 3, 2002 Kansas City, MO 8:00 a.m. 2:00 p.m. 816-421-6800 Anticipated Attendance: 450
EXHIBIT AREA AND EQUIPMENT Each exhibit area will include: 1- 8' x 8' exhibit booth, with 8' back panel and 3' side dividers; 1- identification sign indicating company name and booth number. INSTALLATION AND DISMANTLING Installation may begin at 9:00 a.m. on Wednesday, October 2. All exhibits should be ready for the Grand Opening at 12:00 noon, Wednesday, October 2. Exhibits must remain in place until 2:00 p.m. on Thursday, October 3. ASSIGNMENT OF AND PAYMENT FOR SPACE Exhibit space assignment will be based on Corporate Membership and date of receipt of application. Contract for exhibit space on the enclosed application form and return it to the MLA Executive Office as soon as possible. Full payment must accompany the signed contract. NO refunds made after booths assigned. SAFETY PRECAUTIONS Exhibit materials are to comply with federal, state, city, insurance underwriters, and hotel safety regulations. LIABILITY The Missouri Library Association individual members and the Kansas City Marriott Downtown Hotel employees will be indemnified and held not liable for claims, loss, injury, cost or damage related to any person or property from whatever cause. The care of all exhibit material will be the responsibility of the exhibitor or his representative. ROOM RESERVATIONS Mention the MLA Conference when reserving your room in order to receive the Kansas City Marriott Downtown Hotel's conference room rate: $109 rate single/double; phone the Kansas City Marriott Hotel at 816-421-6800. EXHIBITORS' ELECTRICAL SERVICE, DRAYAGE AND STORAGE SERVICES George E. Fern Company will provide exhibit services for this Conference. George E. Fern Company will mail an exhibit packet to all companies that return a signed exhibit contract to MLA. The George E. Fern Company Exhibit Service Packet will provide information concerning storage and electrical service. INTERNET ACCESS MLA will be able to provide Internet access through a high-speed data connection. Your booth will connect via 10 base T ethernet. A RJ45 jack will be placed in your booth for the entire Conference for only $100. A minimum of six booths must sign up for this service by July 31, 2002. Add $100 to your booth payment and mark the enclosed contract in the section on dedicated data connection to reserve your Internet access. Exhibitors are responsible for providing their own computer, hardware, and software to utilize the data connection. This includes a fully configured computer with an installed ethernet card and the appropriate cable if the ethernet card will not accept a RJ-45 jack. Multiple machines may be connected to the data connection; however, exhibitors are responsible for their own hubs. PLEASE NOTE: This is not telephone-modem access; it is a network connection. You are strongly encouraged to contact you technical support staff to ensure you bring the correct equipment to the conference. At the conference, technical support will be provided to ensure your connection is operational, but conference staff will not configure an exhibitor's computer. MISSOURI LIBRARY ASSOCIATION 2002 ANNUAL CONFERENCE Kansas City Marriott Downtown Hotel, Kansas City, Missouri October 2-4, 2002
Application/Contract for Exhibit Space THIS DOCUMENT WILL BECOME A CONTRACT UPON SIGNED ACCEPTANCE BY BOTH PARTIES, AND PAYMENT OF RENTAL FEE. THE CONTRACT IS BASED UPON THE INFORMATION LISTED BELOW.
Full Name of Firm ______________________________________________________________
Authorized by (name and title) ____________________________________________________
Street Address_________________________________________________________________
City________________________State______Zip_________Phone_________ Fax__________
Email:_______________________
Exhibit Staff Name________________________________ Name____________________________________
Address______________________________ Address__________________________________
_____________________________________ ___________________________________
Telephone ( )_______________________ Telephone ( )____________________________
Send correspondence to: HEAD OFFICE_____________ or EXHIBIT STAFF_________________
WE ARE CORPORATE MEMBERS OF MLA [PAY $150 DUES].__________YES__________NO.
We prefer booth number: 1st Choice____________; 2nd Choice_________ ; 3rd Choice ________. NOTE: MLA will assign booth space based on Corporate Membership, date of receipt of application, and number of years exhibiting with MLA . We will select an alternate space for you if your preference is not available.
Will your exhibit require an outside phone line?_____ or a dedicated data connection @$100?____
Is there a competitor from whom you desire booth separation?______________________________
Will you provide a prize for the exhibit hall drawing?_______________________________________
Will you provide merchandise for the Bohley Scholarship Silent Auction?______________________
PLEASE INDICATE WORDING FOR YOUR ONE-LINE IDENTIFICATION SIGN:
_________________________________________________________________________________
TO MLA: This is our application for exhibit space at the MLA Annual Conference, Kansas City Marriott Downtown Hotel, Kansas City, Missouri. We require ______ exhibit space(s) @ $425 per space. Enclosed is full payment of $425 per space to reserve space(s). Add $100 for dedicated data connection.
AUTHORIZED COMPANY SIGNATURE_______________________________ DATE____________
TO EXHIBIT COMPANY: Please accept this countersigned copy of the application as a contract for exhibit space at the 2002 MLA Annual Conference.
AUTHORIZED MLA SIGNATURE DATE Make check payable to: Missouri Library Association; 1306 Business 63 South, Suite B; Columbia, MO 65201. Application/Contract for Exhibit Space (MSWord)
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